Employees’
Privacy Policies
Since the company manufactures, sells and
distribute a variety of different products that targets different market niche,
the company developed a strict but flexible employee policy. As a result of the
organization culture these policies where set in place:
Employees are required to present a positive image for themselves in a manner that will merit the continued trust of executive management, employees, customers and the general public.
Employees must sign a non-disclosure to protect confidential information such as business strategies, product development, financial information and any other trade secret vital to the company success.
Employees should not make statement to the media concerning the company and its policies without clearance from the board of directors.
Personal evaluation, comments and personal data should not be shared with other employees or duplicated for unauthorized usage.
Employees who work in a phone free area is not allowed to take personal calls or text messages during working hours as a safety precaution.
All storage device issued by the company for work purposes are subject to retrieval at any time and employees must safe guard it from theft and misuse of information.
SAP (System Application and Products) users password must be kept confidential and restricted information should not be shared or access by unauthorized persons.
Employees may use their email to send personal message, however other employee should not use another user account.
Social Media
As pertaining to the Use of Social media in
regards to the employee privacy the organization states that employees are free
to express themselves on social media but must consider these policies:
- Employees must not send or post messages or material that could damage the organization’s image.
- Employees must not send or post defamatory, discriminatory, harassing, or threating messages or image.
- Employees must not view or
exchange pornography or obscene materials.
- Employees must not send or post
chain letters, solicitations, or advertisement not related to the business
purposes or activities.
In some countries and companies employees are to give their password of
any social media to their employer and this hinder the rights of the employees.
Stated in the handbook employees must not use their phones
(electronic devices on work site in case or preventing any danger that may
arises). This can corelate to employers being concerned with the risks of
employees using their social media at work.
Potentially dangerous risks
may include:
- Data or confidentiality breaches
- Cyberattacks
- Time wasted as employees browse social networks on company time
Some employers often try to
manage those risks by completely banning the use of personal mobile devices in
the workplace. However, preventing the employees from using social media on
company devices or their devices may not always work.
What employee’s post on
social media can be both beneficial and detrimental for the company, however as
mentioned risk still applies:
- Employees use their personal social media to demonstrate the poor management or working conditions.
- They post photos of company events, local volunteering efforts or even fundraising events.
- Share the companies’ sites and other related job activities that engages their customer and other potential customers.
Below are articles that can assist an employee on what can be posted, the consequences of those post and how to go about monitoring your social media acount if you currently have a job or are seeking job opportunities.
